ArchiveLink Integration for Object Attachments

Functional scope

Object attachments, e.g. for changes, are stored directly in the database of the central system by default. However, it is also possible to store the attachments directly in an archive system via ArchiveLink. Access to the attachments is still possible and attachments stored in the archive can also be sent as email attachments.

Prerequisites

To use ArchiveLink Integration, the following prerequisites must be fulfilled in the central system.

• The /sap/bc/contentserver service must be activated in transaction SICF

• The logon data is maintained in the /sap/bc/contentserver service. According to SAP documentation, an anonymous service ID without authorization can be used here. Please also read SAP Note 685521.

• A content repository for the archive system was created in transaction OAC0

• A separate document type has been created in transaction OAC2, for example ZCONIGMA with document type BIN

• In transaction OAC3, the document type from OAC2 was assigned to the object type SOFM (= Office document) for the corresponding content repository. Please note that a document can no longer be displayed via Conigma when the retention time has expired. Enter the number of months that correspond to the retention period of the document types to be stored, for example, 84 for a retention period of 7 years.

ArchiveLink Customizing must be performed by the customer.

The ABAP report /GAL/CCM_ADMTOOLS_ARLINK_TEST can be used to test whether the connection to the archive system is possible. This test report offers several test scenarios and checks whether a document can be stored, read, and deleted on the archive system.

Activation of ArchiveLink Integration in Conigma

To activate ArchiveLink integration in Conigma for object attachments, administrator authorizations are required.

• In the Conigma Repository Browser, navigate to the node "Configuration" --> "Object types" and expand it

• Double-click on the object type "Conigma: Binary data".

• Switch to the "Object editor" tab in the right half of the screen and press the "Edit" button.

• In the editor, search for the character string ARLINK_INFO and enter the following values

  • As the value for ARLINK_INFO.REPOSITORY, the ID of the content repository transaction OAC0.

  • As value for ARLINK_INFO.DOCUMENT_TYPE, the name of the created document type from transaction OAC2.

  • As the value for ARLINK_INFO.DOCUMENT_CLASS, the assigned document category from transaction OAC2.

  • As the value for ARLINK_INFO.OBJECT_TYPE, the object type SOFM assigned in transaction OAC3

  • As value for ARLINK_INFO.OBJECT_TYPE an "X".

• Click on the "Save" button to save the changes made

When you double-click an attribute in the editor, the input help for the corresponding type is displayed. As soon as the attribute "ARLINK_INFO.IS_ACTIVE" has been set, object attachments are stored in the archive. Object attachments that were saved before the ArchiveLink integration was activated can be viewed and edited normally.

Migration of object attachments already stored in the database to the archive system

Currently, there is no standard functionality for migrating object attachments that have already been stored in the database to the archive system. If you need such a functionality, please contact your Conigma contact person.